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Use this when you need someone to do something by a deadline and want to stay professional without sounding weak. You get a short version and a longer one, each ending with a clear next step.
Works inChatGPTClaudeGemini
Write an email that is polite, professional, and firm. I need the reader to [WHAT YOU NEED THEM TO DO] by [DEADLINE].
Situation: [BRIEFLY EXPLAIN WHAT HAPPENED]
My relationship to the reader: [BOSS, CLIENT, LANDLORD, COMPANY, ETC.]
Tone: respectful, no blame, no apologies I do not owe.
Give me two versions: one short (under 100 words) and one with more background. End each with a clear next step.
Tip: Add any dates, order numbers, or earlier promises to the situation line so the email cannot be brushed off.
What to fill in
Before you send it, replace the parts in [square brackets] with your own details:
What you need them to do
Deadline
Briefly explain what happened
How to use this prompt
Press Copy this prompt.
Open ChatGPT, Claude or Gemini and paste it into a new chat.
Replace the [BRACKETS] with your details, then send it.
If the first answer is close but not right, reply with what to change. Short follow-ups work well.
Everything here is free. The free versions of the big chat tools are enough. Keep private details such as account numbers, passwords and full addresses out of any AI chat.